Do you have an excellent idea for a project but don't know where to start when it comes to finding funding? You're not alone. Millions of people apply for grants yearly, but only a fraction are successful.

With so many people trying to find funds for their projects, it is no wonder that only a small percentage are successful. However, with some careful planning and strategies, you can increase your chances of being one those lucky few!

This blog post will teach you the basics of how to write winning grants. We'll cover everything from how to put together a robust application, including tips and tricks in grant writing.


What is grant writing? Simply put, grant writing is crafting a proposal to secure funding for a project or program. Grant writing can support various causes, from scientific research to disaster relief.

To write a successful grant proposal, it is essential to start by doing your research. What are the needs of the organization or community you are writing for? What are the goals of the project? What resources will be required?

Once you have a good understanding of the situation, you can start identifying potential funding opportunities. Then, it's time to begin your grant writing.

A winning grant proposal must be clear, concise, and well-organized. It should also include a detailed budget and timeline for the project.

Finally, remember that competition for securing funding is often fierce, so don't be afraid to ask for help from experienced grant writers. You might discover the secrets of successful grant writing with hard work and a little luck.

How to Write a Successful Grant Proposal

Grant proposals must convince the funding agencies that the money will be used wisely and efficiently to achieve the desired outcome.

There are four critical elements to landing a successful grant proposal:

1. Identifying the need

Each grant writer's aim is writing successful grant proposals. The grant proposals must be clear and concise and identify a specific need that the funding will help to address. The first step in grant writing is conducting a needs assessment, which can involve surveys, interviews, focus groups, or other research methods.

It is important to remember that the grantor is not interested in funding your entire organization; they want to know that their money will be used effectively to address a specific issue. For this reason, it is essential that a grant writer identifies a particular need and craft grant proposals highlighting how the requested funds will be used to meet that need.

Doing your research and demonstrating how your project narrative will fill a gap in the existing landscape will boost your chance of winning. You'll need to articulate what problem your project will solve and why it is required. Doing this legwork upfront will help you craft a more convincing argument for why your project outcomes deserve funding.

2. Outlining the solution

The key to successful nonprofit grant writing is outlining the solution. What problems are you trying to solve and why is your answer the best option? How will you implement your solution?

Answering these questions will give you a good foundation for your proposal writing. Remember to include information on what you'll use the grant money for and how it will help your cause.

Outlining the problem is essential, but the solution will sell your proposal. As a grant writer, you should be specific about what you're proposing and what impact it will have. If you can do that, you'll be well on crafting a winning piece through your grant writing.

3. Developing a budget

Another critical element of any grant writing proposal is a detailed and realistic budget.

The budget provides a roadmap for how the funds will be used and helps to establish accountability. When developing a budget for a grant proposal, it is essential to consider all of the project's costs, including personnel, overhead, and indirect costs.

Outline all costs, including staff salaries, materials, equipment, and other expenses. It is essential to be as specific as possible when developing your budget, as this will give the funding organization a better sense of what or where their money will be going.

Additionally, you should include a contingency fund in your budget to cover any unexpected costs that may come up during your project.

4. Demonstrating impact

One of the most important things to remember during a nonprofit grant writing process is demonstrating impact. It would help if you showed how your project will make a difference in the lives of those you seek to serve.

Be specific and include numbers when possible. For example, what is the expected outcome if you are proposing a new after-school program? How many children will be served? What difference will it make in their lives?

Answering these questions will help you write a more compelling grant application that stands out from the rest. Grantors such as government funders want to know that their money will be used effectively and that it will make a difference.

Other Things You Can Do

1. Customize Your Grant Proposals

When applying for a grant, it is important to remember that each grantor is different. They all have their organization's mission, vision, and goals. As such, you should customize your proposal to fit the specific grant's guidelines of the organization you are applying.

Don't try to fit your project into what you think they want; instead, tailor your proposal to what they are looking for.

2. Express Your Ideas Clearly

The proposal must be clear and concise and present a compelling case for why the organization should fund the project. Grant writers must also be prepared to answer any questions the review board may have about the proposal. Writing grants require both technical skills and creative thinking.

3. Send a Strong Core Concept

To increase your chances of success, sending a solid core concept with your proposal is crucial.

A core concept is a sentence or two that briefly describes your organization and what you do. It should be clear, concise, and memorable. It demonstrates that the applicant has a clear understanding of the problem they are trying to solve and how their project will address it.

A well-conceived project is more likely to be successful, which demonstrates to potential future funders that the applicant is a worthy investment.

4. Be Persuasive

Grant writing is all about convincing a panel of experts that your project is worth funding. So, what makes a persuasive argument?

First and foremost, you need to clearly articulate the problem that your project is trying to solve. Why is this problem important? What are the consequences of not addressing it?

Once you've made a case for the importance of the problem, you need to show that your project is the best solution. What makes your approach unique? How will it make a difference? Be sure to back up your claims with data and real-world examples.

And finally, don't forget to address the concerns of the reviewer. What are their reservations about your project? How can you reassure them that your team is up to the task? By following these tips, you'll be well on writing winning grants.

Understanding Your Grant Proposal Audience, Expectations, and Strategy

1. Know your audience.

To be successful in grant writing, you must first understand your audience. Who are the decision-makers? What are their priorities? What do they care about?

Use the answers to these questions to guide how you convey your strategy, choose vocabulary, give background information, and frame your objectives.

Take the time to research your audience and craft a persuasive proposal, and you'll increase your chances of winning grant funding for your project.

2. Determine your grantor's expectations with the grant.

It's also essential to understand what the grant committee is looking for. What are their goals and objectives? What needs does this particular funding source address?

Keep these things in mind as you write your proposal, and align your project with the grantor's expectations. Doing so will increase your chances of impressing the review board.

3. Establish your credibility.

One of the most important things you can do is to establish your credibility as a nonprofit organization. This means building a strong reputation within your community and demonstrating a track record of success in achieving your mission. It also means having a clear and well-defined set of goals and objectives, and being able to articulate how receiving a grant will help you achieve those goals.

4. Present your strategy in detail.

It's also crucial during grant writing to present your strategy in detail. The review board needs to understand your proposal and how it will be executed.

Be sure to include a detailed budget that outlines all of the costs associated with the project. And don't forget to address any risks or challenges that might arise.

Additional Requirements to Add Value

1. Craft a Persuasive Cover Letter

When submitting a grant proposal, it is vital to include a cover letter. The letter should provide an overview of your organization and what you do. It should also briefly describe the project you're proposing and why it is essential.

Most importantly, the cover letter is your chance to connect personally with the review board. Take the time to craft a persuasive letter, and you'll increase your grant writing win rate.

2. Build Your Organization's Qualifications

Remember that the organization you're representing is being judged on its qualifications as much as your grant writing process and skills. The reviewer wants to know that your organization can carry out the project you're proposing, including having the necessary personnel, facilities, and financial resources in place.

Describe what experience your team has in similar projects, what kind of resources you have available, and how you would use those resources to carry out the proposed project.

3. Other Supporting Documents

Another factor to remember is that you're not just competing against other charitable organizations vying for the same grant funding - you're also competing against the reviewers' other commitments and deadlines.

To give your application its best chance of being reviewed and approved, you must ensure that all of the required information and supporting documents are included. This may seem like a lot of work, but it's essential to demonstrate that you've done your homework and that your organization is worthy of funding.

Useful Tips to Consider

1. Pay close attention to the grantor's fundamental interests and objectives.

There's a lot of competition for limited grant funding, and success often depends on writing a compelling proposal that aligns with the grantor's interests. That's why it's so important to take the time to research grants and the grantor's fundamental interests and objectives before you start writing.

Furthermore, you can tailor your proposal to address the specific needs of the grantor, making it more likely to stand out from the competition.

2. Use numbered lists to group concepts.

One of the best ways to organize your thoughts is to use numbered lists. This allows you to group and sequence related concepts, making it easier for the reader to follow your line of reasoning.

Additionally, using numbers can help highlight each point's importance in your argument. For example, if you list the reasons why your project deserves grant funding, numbering each reason will show that you have carefully considered each point and that each is equally important. Ultimately, by using numbered lists, you can help make your grant writing more precise and more persuasive.

3. Strive for all grant sizes.

While it's tempting to go after the big grant awards, don't forget about smaller grants. Sometimes these are easier to win, and the money can add up quickly. Getting a few small grants under your belt will give you the experience and confidence to go after more prominent awards.

When writing winning grants, target a mix of large and small grants. This will give you the best chance of success and help you build a solid funding base for your organization.

4. Never give up! Write consistently!

Applying for grants can be time-consuming and frustrating, but it's important to remember that every NO you receive brings you one step closer to a YES.

Getting discouraged after receiving several rejections can be easy, but staying positive and trying is crucial. The more grants you apply for, the better your chances of success.

So don't give up, and keep following grant writing steps and tips! The more consistent you are, the better your chances of landing that all-important grant funding.

[Pull Quote: "While it's tempting to go after the big grant awards, don't forget about smaller grants. Getting a few small grants under your belt will give you the experience and confidence to go after more prominent awards."]

The Dos & Don'ts of Nonprofit Grant Writing

  1. Don't send a "cold" grant proposal. One way to increase your chances of funding is to cultivate a relationship with the prospective grantor. This may involve checking a connection between someone at the grantor's premises and a member of your staff, board, or your nonprofit organization's circle. Developing this relationship beforehand shows that you're proactive and willing to put in the extra effort to secure funding. Additionally, it's always helpful to have an inside contact who can provide insights about the grant awarding process and what the funder is looking for.
  2. Do obtain a "go signal" before applying. It's essential to stay up-to-date on the latest funding priorities of potential grantors. Grantors' areas of focus change over time, so what they're willing to fund today may be different from what they were interested in a year ago. Additionally, each grantor has its specific funding priorities, so it's important to research to see if your organization aligns with what they're looking to support. This way, you can focus your efforts on funders whose priorities better match your own.
  3. Don't ignore basic application guidelines. Taking the time to understand and follow the specified guidelines shows that you're a serious applicant committed to meeting the grantor's expectations. Furthermore, it demonstrates that you're organized and capable of following instructions, which are both essential qualities in a successful grant recipient. So, before you start working on your next grant application, do your homework and familiarize yourself with the requirements. It could make all the difference in whether or not your grant proposal is funded.

Quote: [Don't send a "cold" grant proposal. One way to increase your chances of funding is to cultivate a relationship with the prospective grantor.]

  1. Do follow the grantor's timeline. It's crucial to ensure you understand the grantor's timeline specifications before starting. Some grantors have specific deadlines for when proposals must be submitted, while others have rolling deadlines throughout the year. In addition, some funders may take longer to review and respond to submissions than others. By confirming the timeline specifications upfront, you can avoid any surprises or delays further down the road. And remember, even if a grantor does not have strict deadline requirements, submitting your grant proposal as early as possible is always best to give yourself the best chance of being considered for funding.
  1. Don't omit a robust financial outlook. You need a clear financial record that accurately demonstrates the expenses and which ones will be supported by the grant. This allows for a sustainable funding strategy that ensures the foundation's longevity. Additionally, having this information upfront allows for a conversation between your nonprofit and the grantor to ensure that both parties are on the same page. Lastly, it shows that your nonprofit organization is committed to being financially responsible and accountable.
  2. Do show that your last successful grant was a wise investment. If you have successfully received a grant in the past, it is vital to always provide an up-to-date and impressive report on your previous successes. Your grantor wants to know how their money was spent and what the results were of your project. A well-written, detailed description will instill confidence that you will use their money wisely and effectively.
  3. Don't overpromise beyond your organization's capabilities and resources. When writing a grant, setting realistic but aspirational goals is essential. That means being clear about what your organization is capable of and what resources are available while thinking big, and setting ambitious goals. Overpromising beyond your organization's capabilities and resources will only lead to disappointment and can damage your reputation in the long run. Instead, focus on what you can realistically achieve and how you can make the most impact with the resources you have.

Additional Nonprofit Grant Writing Resources

At Grantable, we understand that the process of securing funding for your project can be daunting. There are so many different sources of funding, and it can be hard to know where to start.

That's why we've created our time-saving grant writing tools, and are gathering a community of experts who can help you navigate the grant-seeking process.

So if you're looking for tools and a community of experts who can help you win grants, look no further than Grantable. We're here to help you make the most of your grant-seeking efforts. Get grant help here today!